Job Title: Office Manager
Location: Bicester, Oxfordshire
Position: Part Time
Salary: up to £21,600 – £27,000 per annum + bonus
Company Overview:
Benjamin Clowes Fabrications specialise in the design and fabrication of bespoke performance exhausts for the motorsport and high-performance automotive industries. The company supplies the highest quality products to some of the worlds most successful and respected businesses, race teams and sports car enthusiasts worldwide.
We are looking for a reliable and experienced Office Manager to join our growing company. They will undertake secretarial and administrative tasks, ensuring the business has adequate support to work efficiently.
Experience in a fast pace sales environment is preferred but not essential. Someone who enjoys building good rapport with customers and suppliers would be perfect for this role.
Responsibilities
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Providing a high level of customer service at all times.
- Package orders and arrange shipping to customers, liaising with customers to ensure their order reaches them as smoothly as possible.
- Ordering office and workshop supplies as required.
- Raising purchase orders to suppliers and invoices to customers via QuickBooks.
- Running clocking reports, transferring to a spreadsheet, working out overtime. Submit to the accountant at the end of the month ready for payroll.
- Updating vehicle information for insurance purposes.
- experience with ISO 90001 and record keeping.
- Maintain a record of stock levels and produce a stock report at the end of each month.
- Scanning, filing, general office duties as required.
- Prepare paperwork for employee appraisals, distribute copies of completed appraisal paperwork as appropriate.
- Maintain supplier / ordering information.
- basic book keeping experience.
- Ensure up to date insurance certificates and other relevant health and safety documents are displayed.
- Ensure risk assessments are reviewed and up to date as required.
- Arrange social events for the company as requested by the Director.
Requirements and skills
- Proven experience as an office administrator or office manager.
- Outstanding communication and customer relations.
- Great attention to detail.
- Excellent organisational skills.
- Proactive.
- Excellent knowledge of MS Office.
- Customer service experience is essential.
Hours
Part-time – 27 – 31.5 hours per week across 5 days – 8.30-3pm, 8.30 – 2pm on Fridays.
Flexible working is negotiable
Room for growth if desired
Why Work for Us
This is an exciting opportunity to join an ever expanding company in the high-performance automotive and motorsport industry. Our passion for high quality, great service and performance is contagious and we’re looking for someone who shares our enthusiasm. As a member of our team, you’ll have the opportunity to work with a group of passionate individuals who are committed to providing the best possible experience for our customers.
Competitive rate of pay
Contributory pension scheme
28 days holiday
Annual bonus
How to Apply
If you’re an experienced admin assistant, we’d love to hear from you! Please send your CV to info@bcfabs.com